Display

• Defines how data is displayed.

Member Field

1. Member Field enables you to customise the standard layout of Member files. The Combo Box option enables drop down boxes to be set up. This section does not require completion.

Measurement Types

1. Set up the body factors which you wish to measure for your members.
2. You can choose the order that they appear in measurement charts. eg Weight may be 1.
3. Show Measurement box. The programme has been set up with a number of possible areas of measurement. If you want to use only some of them you can delete the unwanted measurements. Alternatively, untick the box then highlight measurements wanted and tick box individually for them.

Task Types

1. Setting up tasks that can be allocated to staff or trigger other communication or action. These can then appear on the ToDo list each day.
2. By highlighting a task you can edit it by clicking on the Edit Task Type button.
3. Tasks can be added or deleted.
4. You can highlight a task and then complete the relevant action sections on the right hand side which will update the task action boxes.

Expiry Reasons

1. Set up reasons you want for expiring of a membership such as cancelled, expired, medical, bad debt.
2. When a membership is expired the chosen reason will appear against the membership record.

Member Visit Happiness.

1. Indicates member attendance status by 3 stages from a smiling to sad face appearing on member records.
2. Set the Happiness Time Frame which is the period over which the happiness changes are registered. The default is 1 week.
3. Happy Visit Threshold lists the number of visits in the chosen Time Frame that are needed to keep the happy status. An increase in visits on past record even if less than threshold will give smiling face.
4. The Sad Visit Threshold defaults to indicate less than 1 visit in the Time Frame drops status.
5. Use Rate of Change box to be ticked if you want the indicator face to appear on the member file.
6. Change Threshold is set as a default of 1 which indicates 1 visit in Time Frame can change status subject to previous rules.

Donations

1. GymMaster can record donations from members or be used as a donations data base. If you want this facility activated, tick box.
2. You can set up particular fundraising projects or donation categories here if you have activated the donations facility.

Currency Symbol

1. Currency would in NZ require a $ symbol.

Promotion Configuration

1. Set up promotions you want recorded for new member enquiry analysis. eg website, radio, newspaper, special one off promotions.

Environment Settings

• Used for setting up default option settings

1. Name order defines whether it is Christian or surname that gets listed first in files.
2. Set gender default to reflect whether majority of members are male or female
3. Default city avoids you having to enter each time your home city.
4. MS Word Executable, this is for mail merge. Where you can select the winword.exe file that you use. This will vary between versions of MS Office 2003 and 2007.
5. Members photo directory specifies the directory that you are storing photos in.
6. Maximum Repeat Duration is for future bookings. Sets how far in the future bookings can be displayed. They can be set for longer periods but will only be displayed for the period you have set here.
7. Default Suspend % Rate is where a percentage of a fee continues during a suspension. Use 0 if there is no automatic charge during suspension.
8. Retention Management BCC. Specify an email address to be used as a Blind Carbon Copy for retention management emails.

Membership Completion

• Can set criteria which has to be entered before a new membership is completed.

1. Tick box if a payment is essential before membership accepted.
2. Tick box if bank account details must be entered for a Direct Debit membership before it is accepted.

Booking Completion

1. Tick box if a booking is to not be accepted without a booking type selection.